Overview

 

The information below will tell you about all the volunteering opportunities for our race weekend.

Your help will be greatly appreciated, and we will try our best to make your experience very enjoyable.

Feedback from competitors always mention that volunteer enthusiasm and interaction make their day, so your involvement is very important to us.

We look forward to seeing you .

Race Crew

DSC_9477

When you contact us, please provide the following information :

  • Name and Address
  • E-mail address
  • Mobile Number
  • T-Shirt size ( Small/ Medium/.Large/Extra Large)
  • Number to contact in an emergency
  • Any special needs, or special dietary needs
  • If volunteering with a friend- what is/are their names?
  • Are you a member of a club or group?

Your date of birth would be appreciated as well, but we only really need to know if you are seventeen or over, as under this, we need to ensure you are always near our supervisors.

 

The details of the volunteer shifts available are shown below. Please have a look at these, and state your preference. Remember that some of the shifts may already be fully booked, so multiple preferences would be better

 

Your address will tell us if you are close to the race route, such that we can limit your travelling etc, if that is an issue

 

Your mobile number will enable us to contact you in case of any fine detail we need.

Means of getting to your volunteer position is an example.

 

DSC_9846

Contact Us

Race Crew Volunteer Coordinator

E-mail – volunteersliv@competitorgroup.com

FAQs

What happens after I sign up?

You will receive a confirmation e-mail from the Volunteer Coordinator. Some further information exchange may be needed, to ensure that we understand your requirements fully. This is where providing your (mobile) phone number is important, as sometimes it's easier to get finalise details by phone. Nearer to race day, you will get all the info about your tasks, joining instructions etc.

May I bring a friend?

Yes you can. There are many occasions when friends sign up together, and wish to work in the same area. When you sign up, please include your friend's information, or encourage them to sign up as well. You will receive joint e-mails about your involvement.

What if I cannot attend?

Please contact the Volunteer Coordinator as soon as possible by e-mail or phone. There are many reasons why volunteers find they cannot attend. The most important thing is to tell us as soon as possible, as we can then put contingencies in place. We always appreciate that you volunteered in the first place, even though circumstances may dictate otherwise.

What if I cannot stay for the entire shift?

Once you sign up, we are counting on you to stay for the full shift. Sometimes the shift may seem over-staffed and slow at the beginning, but often we are preparing for a rush. We count on each volunteer to stay until the end of the shift.

However, we realise there could be an emergency, and if this occurs, we would appreciate if you contact the volunteer coordinator by phone or text before leaving.

Can I split the shift with a friend?

No, sorry. Shift times are predetermined because it is difficult to arrive or leave in the middle of a shift. Volunteers must remain for the full length of the shift: we cannot replace you if you leave. However, some shift times can be flexible - for example at a water station, when the rush eases off, it may be possible to leave early.

What do I do if I do not receive my Race Crew confirmation e-mail or phone-call?

Final confirmation e-mails are sent 7-14 days prior to race day. If it is less than a week to the race, and you still don't know all the information you need, please e-mail the volunteer coordinator with your query. At the worst case, on race day, come to the volunteer check-in at the Echo Arena - there will always be tasks to help with.

Are meals provided?

Volunteers near the Start/Finish area will be provided with food vouchers. Other volunteers on the course will be provided with a snack and bottled water. However, bringing your own snack and drink is also highly recommended.

How should I dress?

The race is in late May, so the weather can still be quite cold, or it can be raining, or very hot! So you should bring layers and waterproofs if required. If you are on an outside shift, a check of the weather forecast beforehand is adviseable. Remember, that standing outside for a long time is normally unusual, so be prepared for any cooling effect of wind etc. Please wear shoes that you are comfortable with for standing for long duration . You will receive a Race Crew T-shirt that you should wear, that identifies you as a part of the official Rock 'n' Roll Race Crew.

What should I bring with me?

As little as possible. There will be no storage for personal items on-site. Almost all areas will have a corner where items can be left, but it will not be secure. So we highly recommend bringing as few personal items as possible. We cannot be responsible for lost or stolen items.

Can children volunteer?

Yes, but there are restrictions. Normally, children will be part of an organised group, such as the Scouts, who will have their own supervision. Other children must be supervised by an adult volunteer that he/she knows, such as a relative.

The tasks performed will be with the group that includes the supervising adult in close proximity, such as at a water station.

The minimum age for someone to work on their own, or as a marshal on the race route, is 17years.

Do volunteers receive a discount on race entry fees?

Sorry, no.

What if I'm unable to stand for long periods of time?

Please provide the Volunteer Coordinator if you have any special needs. We will do our best to accommodate you.

More Information

 

What Volunteer Shifts are available ?

Below is a description of every volunteer shift available

 

Friday 26th May :- The Running and Endurance Show.

Race Crew volunteers are needed to issue registered participants their race numbers and important information.

Shift time 12pm to 8pm

 

Saturday 27th May :- The Running and Endurance Show.

Race Crew volunteers are needed to issue registered participants their race numbers and important information.

Shift time 7am to 6pm

 

Saturday 27th May :- The 5k Road Race.

Start / Finish Area.

Gear check attendants.

Shift time 7am to 12pm

Distribution of refreshments before and after race, and medals

Shift Time 7am to 12pm

 

Crowd control and providing FAQ answers to all

Shift Time 7am to 12pm

Start / Finish area marshals

Shift Time 8am to 12pm

 

On-course

Race marshals at various points on the course

Shift time 7.30am to 11.30am

 

Sunday 28th May :- The Half Marathon, Full Marathon and 1 mile fun run.

Start / Finish Area.

Gear check attendants.

Shift time 7am to 4pm

 

Distribution of refreshments before and after race, and medals

Shift Time 7am to 4pm

 

Crowd control and provide FAQ answers to all

Shift Time 7am to 4pm

 

Start / Finish area marshals.

Shift Time 7am to 4pm

At the start, some marshals are needed to direct runners into corrals that are based on their finish time.

 

On-course

Water Station helpers.

Shift times 9am to 1pm, although some finish earlier as the last runner passes

Shift times 8am to 4pm, although some finish earlier as the last runner passes

 

The above assumes that the volunteer will get to the meeting point on the course by their own means. If transport is required from the Echo Arena, an earlier start time of 7am will be needed.

 

On-course marshals

Shift time 9am to 1pm, although some finish earlier as the last runner passes.

Shift times 8am to 4pm, although some finish earlier as the last runner passes

 

The above assumes that the volunteer will get to the meeting point on the course by their own means. If transport is required from the Echo Arena, an earlier start time of 7am will be needed.